SERVICES

Organized Books. Accurate Job Costing. Profitable projects.

Services Built for Contractors

At On Track Bookkeeping, we empower contractors with clear, accurate financials — helping you make confident decisions, win more bids and build a stronger, more profitable business. We understand your industry, your language and your challenges.

Job Costing & Profitability Tracking

Project Setup – Create and organize projects for real-time job tracking.
Overhead Allocation – Assign labor, materials and indirect costs accurately to each job.
Estimate Comparison – Track estimated vs. actual costs to spot overruns early.
Change Order Tracking – Monitor scope changes and their impact on job profitability.
Cost Coding – Use detailed cost codes to pinpoint profit leaks.
Expense Review – Check for missed expenses to ensure every job reflects its true cost.
Equipment Tracking – Record machinery, tool and rental costs for full cost visibility.
Job Cost Reports – Generate clear, job-specific profitability reports.

Accounts Payable

Vendor Setup & Maintenance – Collect vendor information, set up profiles, and maintain accurate records.
Purchase Order Management – Create, track, and manage purchase orders to control spending.
Invoice Receipt & Verification – Receive, review, and verify vendor invoices for accuracy and legitimacy.
Invoice Approval Workflow – Route invoices through the appropriate channels for approval before payment.
Invoice Entry & Coding – Enter invoices into the accounting system with correct general ledger coding.
Payment Processing – Schedule and process payments via check, ACH, wire, or credit card based on due dates.
A/P Filing & Documentation – Organize and store invoice and payment documentation for easy retrieval and audit support.

Accounts Receivable

Customer Setup & Maintenance – Create and update customer profiles, ensuring accurate billing and contact information.
Invoicing & Billing – Create and send invoices to clients/customers.
Customer Payment Tracking – Record incoming payments and apply them to the correct invoices.
Collections & Follow-ups – Send reminders and follow up on overdue invoices to ensure timely payment.
Deposit Recording & Reconciliation – Match customer payments to invoices and reconcile with bank deposits.
AR Aging Report Management – Generate and review AR aging reports to track outstanding balances.
Credit Memos & Adjustments – Apply discounts, refunds, or adjustments as needed.
Sales Tax Processing – Record and track sales tax collected on invoices.
Sales Tax Payments – Calculate, file, and remit sales tax payments to the appropriate tax authorities to ensure compliance.

Bank and Credit Card Transactions

Bank & Credit Card Account Setup – Set up and maintain bank and credit card accounts in the accounting system.
Transaction Download & Import – Connect accounts or manually import bank and credit card transactions regularly.
Transaction Categorization – Review and categorize transactions using appropriate general ledger accounts.
Receipt & Documentation Management – Collect and attach receipts or supporting documents for applicable transactions.
Bank Reconciliation – Match bank transactions to accounting records to ensure accuracy and identify discrepancies.
Monthly Reporting – Generate bank and credit card reconciliation reports for month-end close and review.

Payroll & Contractor Pay

Employee & Contractor Setup – Collect tax forms (W-4, W-9) and direct deposit info; enter profiles into the payroll system.
Time Tracking & Approval – Collect and approve employee hours, PTO, and contractor timesheets before payroll processing.
Payroll Processing – Process payroll on a regular schedule, ensuring accurate and timely payment to employees.
Contractor Payment Processing – Issue payments to contractors based on approved invoices or timesheets.
Payroll Tax Payments – Remit payroll taxes to appropriate agencies by required deadlines.
Payroll Reporting – Generate payroll reports for internal use, compliance, and financial reporting.
Year-End Tax Filings – Prepare and file W-2s for employees and 1099s for contractors, along with annual payroll tax forms.

Fractional CFO Services

Cash Flow Management – Analyze and manage cash flow to ensure sufficient liquidity and working capital.
Financial Strategy & Planning – Develop long-term financial strategies aligned with business goals and growth plans.
Budgeting & Forecasting – Create and manage budgets, cash flow forecasts, and financial projections.
Financial Reporting & Analysis – Prepare and interpret monthly, quarterly, and annual financial statements and reports.
Profitability Analysis – Evaluate profit margins, cost structures, and pricing strategies to improve financial outcomes.
Operational Efficiency Review – Analyze business operations and recommend improvements to increase efficiency and reduce costs.
Internal Controls & Policy Development – Design and implement financial policies, controls, and procedures to strengthen governance.

Let's Get Your Books On Track

Whether you're building homes, digging trenches or installing water systems — you deserve financial systems that work as hard

as you do.

👉Schedule a Free Discovery Call today to see how we can help you stay organized, compliant and profitable.

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